Proficient in database management and pertinent software. High school Diploma or equivalent educational proficiency Should have a minimum of years of experience in in engineering, manufacturing or construction industry preferably in an oilfield services related industry Adaptability to cope with diverse systems and procedures applicable to a variety of projects Demonstrated ability to communicate effectively both verbally and in writing Ability to manage the document control process independently with minimum supervision Ability to utilize Word, Excel, PowerPoint, etc.
Ensure that all technical project drawings and documentation are received, checked, accurately recorded and distributed in an efficient and expeditious manner according to agreed Project Procedures Ensure that the progress of PMT and contractor reviews of all technical data is closely monitored, and highlight problem areas to Project Management Ensure that all documentation and progress reports are produced on time as required, and that regular exception reports on late documentation are made available for management review Ensure that PMT correspondence, other non-technical documents and records are distributed and maintained in accordance with PMT procedures A pro-active approach to solving problems and getting the job done Good experience with database systems and spreadsheets Relevant technical understanding to carry out Document Control activities to communicate with and influence those in the project and client teams.
Suitable level of experience which must include working on live projects which have multiple interfaces Firm understanding of Document Control principles, and the ability to communicate these principles to others in a clear and concise manner Ability to process both engineering and supplier documentation Ability to prioritise work Excellent interpersonal and organisational skills with the ability to communicate at all levels Good working knowledge of Document Management Systems Pro-active in the improvement of existing processes and in the development of new processes Ability to convey and enforce Document Control systems on projects Good level of IT skills — MS Office, Adobe Acrobat, Outlook Confident and pro-active Able to work under minimal supervision Be self-motivated and committed Be willing to work in client offices should the project require this.
Produce approval documentation as required and in a timely manner Provide final documentation that accurately meets customer requirements electronic, paper, CD-ROMs and ensure the highest standards of presentation are maintained Perform adequate documentation management and measurement Develop and maintain good knowledge of all correlated ERPs JDE, SharePoint, Oracle Develop and maintain good understanding of business processes quotations, order management and continuous improvement.
Responsible for admin department for maintaining the entire activities in the project Updating the new policies as per the requirement of the management Administration upkeep for entire project General administration, facility management for the entire project. Developed and accurate secretarial skills with excellent working knowledge of Word, Excel and Microsoft Office Knowledge of database systems and accurate data collation and reporting Professional, pleasant and confident telephone manner.
Managing and maintaining a master document register and document control system for all project documents Ensuring documents are prepared, reviewed and approved in accordance with corporate and project document control and issue procedures Ensuring all documents are up to date within electronic filing systems Ensuring documents are issued within deadlines where applicable Issuing and distributing controlled copies of information Maintaining a document tracking facility to enable documents to be updated easily Responsible for maintaining hard copy information Ensuring that a technical library is maintained including all key legislation, ACOPs, standards and relevant industry guidance such as RUK, IMCA etc.
Comprehensive working knowledge of Microsoft applications — experience with Excel is essential Excellent organisational skills Experience with data entry systems Previous experience within a similar role. Support the document control process for change documentation using current systems available, i.
Aconex, Prism Take ownership of existing Change Register and keeping it up to date with Change Request, Change Authorisation Request, Instruction and Agreed Value of Instruction information Monitor performance of Project Commercial Managers where change documents are not being progressed within agreed timescales.
Provision of administrative support, where required QA check all information coming on to the systems and process accordingly Follow the distribution matrix for internal distribution of documents and correspondence Produce quantitative, status and analysis reports Support senior staff on routine and ad hoc project-wide assignments.
Knowledge and experience of using Viewpoint For Projects at operational level is essential IT literate and a good understanding of Computer software Ability to work accurately under pressure to meet project targets. At the point of receipt, ensure data and documentation is compliant for format, document numbering and revision Prioritise the training of individuals, groups and teams in the document control system Action all distribution and administration of deliverable documentation using the document control systems and project collaboration system File all received and, where applicable, project-accepted electronic documentation in the SharePoint shared and published areas thereby establishing defined base of deliverable records Produce management reporting in line with management requirements to demonstrate delivery and review status Complete transmittals and records for all programme deliverables Support and training the programme personnel in understanding and delivering a document managed approach for record and evidence management Provide metadata outputs to service project controls requirements Set up and maintain hard copy filing of deliverable documentation as required.
Deliver and comply with the National deployment Strategy. Receive, check, accurately record into the DMS and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers. This must be done according to agreed Project and Corporate Procedures Where required, input progress information received from discipline engineers at regular intervals as specified by the project Produce reports on documentation and progress as requested Produce exception reports on late documentation for management review Experience of FEED, EPC projects A proactive approach to solving problems and getting the job done Expert with database systems and spreadsheets Self-motivated, energetic and tenacious A proven track record within the Oil and Gas, or Petrochemical industry.
Monitor and manage timely delivery, leading to reliability and client satisfaction Information Technology, Knowledge in the use of spreadsheets, database, word processing and selected job specific software i. Construction Management Software.
BS degree in a business related discipline or equivalent experience 5 years professional experience working within a project or programme management environment Excellent IT skills covering Excel, Word, Outlook Knowledge and use of document control systems Experience with handling documentation concerning utilities and Statutory Authorities desirable. Make sure those rules are understood and respected by each Consortium Stakeholder Project Management team member Respect the proper functioning of the department of Documentation Respect document control actions assigned such as.
High school Diploma or Degree equivalent educational proficiency Minimum of years of experience in engineering or any manufacturing industry preferable oilfield services related industry Ability to communicate effectively both verbally and in writing in English Computer literate and conversant with the necessary software to perform this position.
To work as part of a team supporting ongoing Document Management DM work — either corporately or on a project. Upload all project plans and schedules in a timely fashion according to the contractual submission dates Prepare and check all documentation for formal submission following communication protocol Monitor all incoming and outgoing communications ensuring that time constraints are adhered to Responsible for ensuring important communications are sent to customers and suppliers when requested by project team who may not have access to either relevant information or communication link due to being occupied by site activities Ensuring project team are aware of timely reporting requirements, schedules and meetings set by the tier 1 contractors or client team Archiving all communications.
Deliverables List: Work with Drafting Lead and assigned project engineer to develop a list of documents required for each project, maintain list with drawing numbers, dates, revisions, etc. Responsible for understanding and implementing the Project Administration Operating Discipline Assist in the placement of all purchase orders for the procurement of equipment and material necessary to build the facility. Verifies documents are formatted correctly and ensures all documents are included from the design disciplines.
Responsible for processing and distributing Material Specification Transmittals MST in a timely fashion Responsible for quality and timely issuance of labor contract packages which contain information necessary for bid and construction of Dow's facilities. Develops and maintains written specifications and drawing list. Responsible for ensuring all drawings, details and specifications are included, correctly billed-out and properly assembled for reproduction and distribution of contract packages to the project team and construction contractors Is the focal point for all project moves associated with assigned project.
The job duties are diverse and require quick, accurate, and consistent decision making Able to communicate and relate well with those internal and external to the company Able to handle multiple priorities from multiple sources Must be an organized self-starter enabling good judgment and the flexibility to adapt to priority changes and demands A minimum requirement for this U.
Deliverable List: Work with Drafting Lead and assigned project engineer to develop a list of documents required for each project, maintain list with drawing numbers, dates, revisions, etc. Serve as first point of contact to receive and integrate product data in a timely manner from select content providers that Techstreet has distribution agreements with.
Present a friendly and professional image of Mott MacDonald Limited, both in person and on the telephone Carry out project administrative tasks such as filing, copying, binding, scanning, etc. Ensure that all technical project drawings and documentation are received, checked, accurately recorded and distributed using ACONEX EDMS, MS Excel spreadsheets or as instructed Ensure responses to Contractor are handled efficiently to ensure comment deadlines are met Ensure that the review all technical data from Contractor is recorded, monitored Assist with the production of reports as required, and regular exception reports for Client team use Appropriate Document Control experience Good attention to detail Good experience with ACONEX database systems and spreadsheets.
Receive, check, accurately record into DMS and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers according to agreed Project and Corporate Procedures Where required, input progress information received from discipline engineers accurately at regular intervals as specified by the project Contribute to compilation of final project dossiers, as built portfolios and archiving Provide full co-operation for QA Group at internal audits, and similarly with external audit personnel for LRQA assessments.
Team member must be able to work and lead personnel in a team oriented and safety conscious environment. Establish and communicate the schedule while working with the site to optimize resource leveraging opportunities Collect, monitor, and review performance measures to improve scheduling effectiveness such as: back log, scheduling compliance, plan vs actual, delays, contractor head count, need date compliance, etc.
Be a confident and concise communicator Able to act on own initiative and operate in a proactive way Team player, willing to help out where needed, flexible and reliable Perseverance and tenacity, to take tasks through to completion Experience and confidence in use of MS Office suite of software packages Experience of using Conject or other document management systems would also be useful.
Word, Excel and Outlook. Creating, compiling, and producing applicable documentation Communicating with Internal Departments and Must have very good communication skills, be fluent in English. Including root cause analysis. Office and other computer systems e. Set up an electronic library system for technical documentations as per AmecFW procedures Implement all relevant process and procedures Support the Project Controls function, as required Have experience in similar function with Contractor or Owner Have good understanding of both corporate and project document contr]ol processes Ability to liaise with affiliate offices and provide support as and when required Ability to provide good management support to projects in all matters relating to document control.
Build the project report in coordination with the different areas of the project organization and issue tracking for execution of the project Coordinate meetings and prepare all the required documentation and reports to discuss issues, progress, risks and roadblocks Preparation of materials documents, PowerPoint presentations for project management operations reviews including: performance reports, roadmaps, progress, issue analysis reports Consolidate all the reports coming from different business lines and Thales units for customer presentation Excellent communication skills written and spoken Reporting, budgeting and forecasting experience Excellent data management skills — proficient with dealing with large batches of data Advance working knowledge of Microsoft Office suite including Project, Excel and PowerPoint M.
Maintain Project Document Control databases Ensure that all handover documents are to Client requirements Receive, number, distribute and track project vendor documents Maintain the project filing and controlled revision history for both hard copy and electronic filing on a regular basis ASSAI experience desirable A good understanding of Business Management Systems Time management and organisational skills.
Maintain accurate records of incoming and outgoing documentation using electronic systems Ensure all relevant AMS forms and documentation are completed for project e. Monitors work to ensure effective implementation of procedures Prepares performance reviews of personnel in area of responsibility and conducts counseling sessions.
Experience must have been obtained within the past 7 years Must have a minimum of 3 or more years current supervisory experience. Experience must have been obtained within the past 5 years Must be familiar with coordination of records with an Alternate Execution Unit office Must be willing and able to travel to the jobsite location Must be able to demonstrate a high degree of individual initiative, discretion and diplomacy Must be able to demonstrate intermediate to advanced proficiency using Microsoft Access, Excel, Outlook, and Word.
Skills assessments may be administered to test proficiency level Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive Must be able to organize and prioritize administrative deliverables Must be willing and able to work overtime with little or no notice. Managing all incoming and outgoing technical correspondences of the System Engineering team Ensuring drawing coherence accordant to the CAD Management Plan Managing the drawing and printing needs of the System Engineering team Drafting outgoing technical letters for the System Engineering team Tracking of all the technical incoming and outgoing correspondences of the System Engineering team Support the Alstom Project Doc Control Manager.
Production of manual; Publish and amend company manuals Maintain Library Manuals; Responsible for master library copies. Reviews schedules and related information and confers with supervisors to determine project requirements Requisitions material and establishes delivery dates, according to order priorities Examines material delivered to verify conformance to specifications Compiles and maintains manual or computerized records, such as material inventory, in-process reports, and status and location of materials AA or AS or years related experience Prior experience with industrial construction, a plus.
Experience working in the Construction industry Good understanding and practical knowledge of IT applications Microsoft Office Suite Experience using eB Enterprise Bridge and BC Business Collaborator document management systems Good communication and interpersonal skills, able to work well in a team. Project Manager, Project Management team and Customer Define and manage documents storage during Project life and documents archiving at the end of the Project Ensure the role of AEC12 Key User if no Site AEC12 key user at project level Previous experience managing a team of document controllers, preferred Basic knowledge of project management within industrial environment AEC12 tool and environment knowledge Effective communications and interpersonal skills, excellent team worker Clear reporting skills and multi-tasking Must be able to challenge project teams and be highly proactive in proposing solutions Excellent problem solving and analytical skills required.
Computer literate — Preferably SAP or similar, Microsoft Office, Outlook and Internet Explorer Ability to read, analyze and interpret engineering specifications, valve terminology, general arrangement and detail drawings, and parts lists Administrative skills Have a good understanding of tenders, contracts, purchasing and logistics Ability to effectively present information and respond to questions from groups of managers or clients Aptitude to solve practical problems and deal with a variety of variables Capability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Establishing and maintaining a library of reference documents. Knowledge and understanding of the Document Control process at operational level within a similar environment is vital Knowledge and experience of using Viewpoint for Projects at operational level is ideal Experience of working on construction projects is a must, with specific Education projects being desirable.
Registration, filing, retrieval and transmission of engineering documentation Ensure that the document control procedure requirements are complied with Maintain facilities and databases to ensure efficient operation of the document control function Recording, retrieving and filing of supplier literature Registration, filing and distribution of technical manuals and documentation Archiving of company records Printing and copying of engineering documentation.
Monitoring the information flow on the in-house collaboration tool ProjectWise Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation General support with project and team administration, e. Along with typing speed of 60 words per minute.
Correlating information relating to projects and proposal records Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout Establishes and maintains files and computerized indexes for active engineering documents.
Maintain excellent serviceability to the entire Environmental department team. Drive the process of document development and review during the ITT stage Drive the documentation review cycle, both internal and external, during project execution Support a specific scope by managing and ensuring correct handling of the technical documentation Ensure that all project documentation meets Operations' requirements and has been filed in the relevant documentation system Have years of document control experience — preferably from the wind power industry.
To perform control for a portfolio as assigned by the Management from time to time Minimum 5 years of paralegal experience, or relevant experience with an international bank in the area of facility documentation vetting Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law will be an added advantage. Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law Candidate with experience in paralegal, company secretary, or relevant experience with an international bank in the area of facility documentation vetting will be an advantage Fresh graduates may also be considered.
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