As stated in Business Writing Essentials , revision is a crucial part of writing. Review your letter to keep it concise, and proofread it for spelling and grammar errors. Also make sure any enclosures are attached to your document and that any hard copies are signed.
After revising the content, consider the appearance of your letter. Also try using letterhead to give your document a more official look. This letter looks great! The structure is perfect, and the text is left-justified and single spaced. The body is formal, friendly, and concise, while the salutation and closing look good. Knowing how to write a business letter will serve you well throughout your career. Just select the type and click the arrow to the right of the Font Color button, choose the color you want, then click the button.
Or, try highlighting a few words in the text. Select the type you want to emphasize, then click the Highlight button. Note: When highlighting parts of a document you intend to print, use a light color such as yellow, light green, or light blue.
If you wish to remove the highlighting, select the text and click the Highlight button again. AutoText automates applying color or any type style , which would ordinarily take numerous clicks or commands. Say you're creating a report that compares your organization's performance against that of your competitor. Word can automatically color your company's name every time it appears, making those entries easy to locate. Be persuasive: Establish a positive relationship with your reader right away.
If you have a connection to the reader - you've met before or have a mutual colleague, for example - mention it in your introductory paragraph. Whether you think your reader will agree with the point of your letter or not, it is important to find common ground and build your case from there. Understand your reader well enough to anticipate how he or she will react when reading your letter.
Address his or her needs or wishes, or a specific problem, and then outline your solution. Make sure to maintain a friendly tone. Conclude your letter with a "call to action. Proofread your letter: All your careful crafting and printing can't cover up spelling or punctuation errors, which leave a lasting negative impression. Now that you've learned the secrets of writing an effective business letter, you're ready to start composing. Good luck! For more tips for your small business, check out our Small Business Insights.
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Inside Address: Use full name. Turfingeon, Body Text: I understand from our mutual acquaintance, Chad Johnson, that you are looking to retain an accountant to assist you in the sale of your business. Contact Us. Shop now.